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How to Write a Cover Letter for Your Transcript

How to Write a Cover Letter for Your Transcript

Usually a cover letter is a simple introduction provided when sending homeschool records. It might introduce the student, explain the records, describe major issues or anything unusual. The cover letter should always highlight the positives, and put a positive spin on anything encountered.



Cover Letters Explain Craziness
While many parents have nothing important to say in a cover letter, some homeschool parents must address an unusual situation. In a calm and poised manner, use the cover letter to use advantage. Let me give you 6 common crazies that you might explain.
1. Horrible Grades
When you remove a child from school, and begin to homeschool, you may need to explain why the grades suddenly changed. Use a cover letter to explain why your child had failing grades, why you began homeschooling, and why the student is successful now. It's helpful to explain it positively, perhaps explaining the child was not being challenged or was not engaged in learning. 2. Crazy Credits
Sometimes a student has a huge number of credits that needs to be explained. You can describe how you homeschool year-round, permit summer school credits, and allow delight directed learning after hours. With too few credits, you can explain a change of heart that has provided the student with the drive needed to succeed with a full credit load in the future. 3. Gifted and Advanced
Use a cover letter to explain unusual situations you might face, like early exposure to advanced classes, extended use of dual enrollment, or excessive credits. Explain that your homeschool provides unlimited class options, not limited by the interests of the teachers. Also, explain that you allowed early high school credits to be earned in middle school. 4. Classes Outside the Home
A cover letter can be used to explain classes taken outside the home, if multiple transcripts are expected with the application. You must submit all high school transcripts from all schools, but you can use the cover letter to turn it into a "good news story." 5. Medical or Emotional Problems
When facing a crisis at home, always be honest with grades and credits you assign. While it's not always helpful or appropriate to explain these situations, sometimes is can be. You may be able to look forward to improvements.6. Super-Senior Year

When a fifth year of high school is required or beneficial, the reasons can be explained in a cover letter. While it's important to put a positive spin on things, explain that maturity, additional school credits, or health needs have required an additional year of school. If it's applicable, and true, explain that the student was eager for the additional year, to eliminate the concern of over-controlling parents.


Simple Cover Letter Format
A cover letter is helpful when you are sending a transcript or comprehensive homeschool records to a college for admission. Often it is a very simple statement of "enclosed is the transcript." Other times the cover letter for your transcript can be up to one page long, explaining a complicated situation as briefly as possible.
When writing a cover letter, it can be helpful to use a standard, formal cover letter template. Consider this example of a cover letter for your transcript:

November 14, 20XX

Lee Binz
(555) 555-5555
[email protected]

RE: Official High School Transcript

To the Office of Admissions:

Enclosed is an Official High School Transcript, as required of all applicants. In the hopes that it will help in your evaluation of my son Joe, I’ve also included comprehensive homeschool records and a list of honors and leadership experiences.

If I can be of any assistance in clarifying any aspect of his home education, please feel free to call or email me. I did add a few comments to the online application, which should be helpful as well.

Thank you,

Lee Binz


A cover letter might explain why your child took 5 years to graduate, earned straight A's (or didn't), or that you require mastery, or homeschool year-round. Anything you deem important might be explained in a brief cover letter.

A transcript is just the beginning of the college application process. Let me unlock the mysteries of the whole process for you in this free class! Click to register: College Applications Simply Explained
Quick cover letter tips:
  • Don't mention anything that happened before high school.
  • Don't brag but be positive about what happened.
  • Don't talk about yourself or your family, only the student.
Now that you've learned how to write a cover letter for your transcript, what is your biggest concern about college admission? Please share in the comments!

 

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Books Comparing College Statistics

Books Comparing College Statistics

You are the high school guidance counselor. Although there are many ways to compare colleges and their statistics, you may need a book to help explain the differences between the colleges you are looking at.


My son is a junior this year.  Because he took the PSAT, he has started receiving lots of college literature via e-mail and through the regular mail.  How can we find out AND COMPARE the college's statistics such as the academic abilities of the students (i.e. what schools are more challenging and, therefore, harder to gain admission), financial aid stats, graduation rate, etc. . .  without having to spend a lot of time at each of the college's websites?

Thanks for your ministry to support homeschoolers!
~ Kimm


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Teen Tips for College and Career Success

Teen Tips for College and Career Success
Some things that are better than all A's, more important than AP Classes, and massively more impressive than a perfect ACT score. Go pull your students in for these teen tips for college and career success! Teens, a re you stressed out trying to get ...
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Sending Senior Year Transcripts to College

Sending Senior Year Transcripts to College

Putting together a homeschool transcript is one of the most important things to do before your student’s senior year. Is yours up to date and ready to send to colleges? Here are some helpful things to consider when putting the final touches on your masterpiece!

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39 Ways to Demonstrate Interest in a College and Maximize Scholarships

39 Ways to Demonstrate Interest in a College and Maximize Scholarships
What are colleges are really looking for? Students who really want to attend a particular college need to be able to convince the school that they will stay for all four years at that one school. Universities want students wh...
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[Free Book] Comprehensive Homeschool Records

[Free Book] Comprehensive Homeschool Records
Does thinking about college admission for your homeschool student fill you with dread? Or does the task of making your child's comprehensive homeschool records keep you up at night? Do you ever wonder how your humble homeschool can compete ...
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Who is the Best College Coach?

Who is the Best College Coach?
Preparing your child for college launch is more complex than it used to be. Desperate parents are increasingly turning to professional coaches that cost thousands. But, who is the best college coach?  So, who is the best college coach? YOU are! ...
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College Admission Scandal Avoidance in 5 Easy Steps

College Admission Scandal Avoidance in 5 Easy Steps
There have been multiple felony charges, including bribery and money laundering. The very famous Felicity Huffman and Lori Loughlin were accused, but so were many other wealthy parents.    Money laundering. They aren't talking about the dol...
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"Secrets of the College Launch" Master Class [Virtual Homeschool Convention]

"Secrets of the College Launch" Master Class [Virtual Homeschool Convention]
 Not everyone has a homeschool convention nearby. No fair! Let me help you with that! Today you can sign up for a convention all of your own, that you can have one by yourself, from home, on your own time, and in your PJs. What is a "Master Clas...
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Current Trend in College Self-Reporting

Current Trend in College Self-Reporting
A current  trend in college applications now is for student to self -report everything and be admitted based on the facts the student gives on the application. Self -reported grades, GPA, test scores, etc. After the student is admitted, the coll...
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4 Ways College Increase an Applicant Pool and Why

4 Ways College Increase an Applicant Pool and Why
Colleges want more applicants. In the college business, they are more highly rated when they have more applicants than they can accept. Anything a college can do to get more applicants will allow them to reject more applicants. That raises their perc...
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Subject Tests for Ivy League Admission

Subject Tests for Ivy League Admission
Gearing up for Ivy  League  admission is one of the toughest challenge for high school students, whether they are homeschooled or not. Ivy  admission requires excellence in all areas, exceeding requirements - and a healthy dose of luck...
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[Free Download] 75 College Application Essay Prompts

[Free Download] 75 College Application Essay Prompts
 Do you have a Junior? You'll want to practice college application essays this year! To help you, I'm giving you my ebook, 75 College Application Essay Prompts, for free! Junior year is the BEST time to practice your college application ess...
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Essential Questions for Your College Visits

Essential Questions for Your College Visits
Visiting colleges is an important step in determining where your child will apply. It shows colleges that you are interested in coming to their school. With college visits, you'll want to have prepared some questions in advance that will give yo...
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College Applications: Your Social Security Number is Private!

College Applications: Your Social Security Number is Private!

You are not legally required to provide your social security number on college applications: your social security number is private.  Schools are not required to ask for it.  It will be required for a college loan, but it  should not be required for a college application.  That’s why I recommend that you do NOT put a social security number on your transcript.

I can teach you how to create transcripts and records that win scholarships. Click to download samples of what we used to do it ourselves. The HomeScholar Record Keeping Samples
.


For more information, read this document from the Social Security Administration: Legal requirements to provide your Social Security Number.

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Recent Comments
Anita
Hi, Jacob. Yes, if you provide your child's ssn to a college, they will keep it on file. You will be required to provide the ssn ... Read More
Monday, 28 October 2019 13:35
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